PRIVACY POLICY

Data controller

Controller: VALIDATED ID, SL

Postal Address: Avinguda Josep Tarradellas 19-21 Entresol 1a, 08029

Phone: (+34) 900828948

Email: info@validatedid.com

DPO contact: dpo@validatedid.com

Lawfulness and purpose

The user hereby gives his consent for VALIDATED ID, SL to process the personal data the user provides when submitting a form or sending an e-mail while making an inquiry or requesting a service, with the purpose of addressing and handle the user’s specific request. This data is necessary for the continuation and fulfillment of the aforementioned relationship. As stated in the form that is provided to the user, the purpose of the processing is to handle requests and inquiries.

Furthermore, VALIDATED ID, SL processes personal data with the consent of the interested parties, or based on its legitimate interest in relation to the information of natural persons who are customers and providers, or company contacts, with the purpose of maintaining business relations with customers, providers and collaborators, as well as sending them notifications, invitations to events, and company information, and for sending them different types of e-mails that are part of its marketing and promotional activities.

The user may withdraw the aforementioned consent by sending a written request to the following postal address: Avinguda Josep Tarradellas 19-21 Entresol 1a, 08029 or to the following e-mail address: dpo@validatedid.com.

VALIDATED ID, SL keeps the data confidential. The data will be stored for the duration of the business relationship between the interested party and VALIDATED ID, SL, and during the lawful or contractual periods set forth for any action, or the filing of any claim, that the interested party or VALIDATED ID, SL may be entitled to.

VALIDATED ID, SL adopts the levels of security required by the Data protection regulations as per REGULATION (EU) 2016/679 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/CE (RGPD), having implemented sufficient technical and organizational measures to guarantee an adequate level of security in relation to the risk implied by the treatment of personal data, such as the destruction, loss or accidental or unlawful modification of transferred, stored or otherwise processed personal data, or the disclosure of, or unauthorized access to, the aforementioned data, which may result in personal injury and/or material or immaterial damages. Notwithstanding the foregoing, internet security measures are not impregnable, and breaches may still take place as a result of third-party criminal acts.

VALIDATED ID, SL will lock the data once it is no longer necessary for, or pertinent to, the purpose for which it has been collected, pursuant to data protection regulations. However, it may still use the data for the aforestated marketing messaging purposes as long as the user does not withdraw his consent.

The fields marked with an asterisk or labeled as “required” in the data collection forms will be mandatory; as a result, if the user were to refuse to provide the corresponding data, VALIDATED ID, SL may deny the corresponding service.

Recipients

The data will not be disclosed to third parties located inside the country, nor will it be transferred to third-party countries.

We also disclose that the data provided will be stored at the servers of Mailchimp (email marketing provider) through its company, The Rocket Science Group LLC, located in the USA, and of Microsoft, located in that same country, both of which comply with the EU-US Privacy Shield agreement, approved by the European Data Protection Board, whose information is available at https://www.privacyshield.gov/participant?id=a2zt0000000KzNaAAK. Read Mailchimp’s privacy policy at https://mailchimp.com/legal/privacy/ and Microsoft’s at https://privacy.microsoft.com/es-es/privacystatement.

Rights

The user has the following rights:

– Right to access the personal data of the interested party,

– Right to request its rectification or suppression,

– Right to request the limitation of its processing,

– Right to object to its processing,

– Right to data portability.

The user may exercise the aforementioned rights over the data provided by submitting a written request to the following postal address: Avinguda Josep Tarradellas 19-21 Entresol 1a, 08029, Barcelona or to the following e-mail address: info@validatedid.com.

Furthermore, the user has the right to withdraw his consent at any moment by means of the same procedure, and it shall not affect the lawfulness of the consent-based processing prior to its withdrawal. The interested parties may file a claim with the Data Protection Control Authority having jurisdiction, especially in the event that his rights are not fulfilled.

Data processing as the data processor

In its capacity as the data processor, Validated ID SL will process the personal data of the users, or that of the signers provided by its customers for the rendering of the signing service, as per the services requested, and will only store them for as long as necessary to fulfill its lawful and contractual obligations.

The data received may include the name and surnames of the signer, official identity number (DNI, passport or others), handwritten signature, e-mail address, phone number, IP address, technological platform employed and geolocation data, which will jointly certify the identity of the signer and the moment and place where the signature of a document took place.

The data processed as a result of the service requested will under no circumstance be used for a purpose other than the rendering of the signature service, or disclosed to third parties, with the exception of an administrative or judicial authority that requests it and only in the event that a legal obligation exists.

Cookies

A cookie is a small file that is downloaded by your computer when accessing certain webpages. Cookies are tools used by web servers to store and retrieve information about users’ browsing habits or computer and, depending on the information they contain and the way in which the computer is used, they can be used to recognised the user. The user’s browser only stores cookies onto the hard drive during the current session, taking up minimum memory space and not harming the computer. Cookies do not contain any kind of specific personal information and the majority of them are deleted from the hard drive when the browsing session ends (known as session cookies).
Most web browsers automatically accept cookies (temporary or memorised). However, the ability to allow or prohibit them can be controlled through your browser’s security settings.
Without your express consent – by activating cookies on your browser – VALIDATED ID will not link data stored with your personal data provided at the time of your registration or purchase in cookies.

-Technical cookies: These allow users to browse the website or app and use the different options or services on it. For example, control data traffic and communication, identify the session, enter restricted-access parts of the website, recall the elements that comprise an order, apply for registration or participation in an event, use security elements while browsing and store content for the dissemination of videos or sound.

-Personalisation cookies: These allow users to access the service with a few predefined general characteristics on their terminal or that have been defined by the user. For example, the language, type of browser through which they access the service, the design of the selected contents, geolocation of the terminal and the regional configuration from where they access the service.

-Analysis cookies: These are either processed by us or third parties and allow us to quantify the number of users and therefore statistically measure and analyse the use of the service provided by users. To this end, your browsing of our website is analysed to improve the products or services we offer to you.

-Tracking cookies: These are either processed by us or by third parties and allow us to manage, in the most efficient way possible, the advertising spaces available on the website, adjusting the content of the advertisement to the content of the service requested or to your use of our website. To this end, we can analyse your Internet browsing habits and show adverts that relate to your browsing profile.

-Behavioural advertising cookies: These allow management, in the most efficient way possible, of the advertising spaces that, as appropriate, the editor has included on the website, application or platform from which they provide the service requested. These cookies store information about users’ behaviour, which is obtained by continuously observing their browsing habits; by doing so, it is possible to develop a specific profile to show adverts depending thereon.

Third party cookies: VALIDATED ID’s website may use the services of third parties who, on behalf of VALIDATED ID, gather information for statistical purposes about the use of the site by the user and provide other services related to the website activity and other Internet services.

This website uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”) based in The United States with headquarters at 1600 Amphitheatre Parkway, Mountain View, California 94043. . Google Analytics uses “cookies”, which are text files placed on your computer, to help the website analyse how users use the site. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf.

The User expressly authorises, by using this Site, the processing of the information gathered in the manner and for the purposes mentioned above. The User also recognises that they are aware that they can refuse such data or information processing by refusing the use of Cookies via the appropriate settings selection on their browser. However, this option to block Cookies on your browser may restrict full use of all of the Website’s functions

You can permit, block or delete the cookies installed in your system through the configuration of the options of the browser installed on your computer:

If you have any queries about this cookies policy, please contact Validated ID at dpo@validatedid.com