Registration of processing activities as data processor

VIDsigner Bio

Purpose

  • Collection and use of personal data of the signatory of a document for the provision of the VIDsigner BIO service intended for the creation of electronic hand written signatures on tablet devices.

Responsible Entity

  • ----

Legitimation

  • Legitimation: Based on the fulfillment and execution of a pre-contractual or contractual relationship with clients in the context of contracting our products and services.
    • RGPD: 6.1.a) the interested party gave his consent to the processing of his personal data for one or more specific purposes.
    • RGPD: 6.1.b) Treatment necessary for the execution of a contract in which the interested person is a party or for the application at his request of pre-contractual measures.

Categories of personal data

  • Identification: name and surname, official  identification number (DNI, passport, NIE, ...) Special: biometric  (behavioral features of the handwritten signature, such as pressure, speed,  inclination, etc.)

Who provides you with your data?

  • The person responsible for treatment.

Who is the data subject of the personal data?

  • Natural person who signs using VIDsigner BIO

Deputy treatment manager

  • MICROSOFT

Data Communications

  • The communication of personal data to third parties is not foreseen, except in cases established by a legal obligation..

International data transfers

  • No transfers are made outside the EU.

Deletion period

  • The data provided will be kept as long as necessary to provide the customer service and, in any case, to determine the possible responsibilities that may arise from the processing of the data.

Security Measures

  • The security measures implemented correspond to those provided for in the National Security Scheme (Royal Decree 311/2022, of May 3, which regulates the National Security Scheme). The security measures are determined based on the level of security required by the processing and the type of data and are described in the documents that make up the Information Security Policy.

2. VIDsigner Remote

Purpose

  • Collection and use of personal data of the signatory of a document for the provision of the VIDsigner BIO service intended for the creation of electronic hand written signatures on tablet devices.

Responsible Entity

  • ----

Legitimation

  • Legitimation: Based on the fulfillment and execution of a pre-contractual or contractual relationship with clients in the context of contracting our products and services.
    • RGPD: 6.1.a) the interested party gave his consent to the processing of his personal data for one or more specific purposes.
    • RGPD: 6.1.b) Treatment necessary for the execution of a contract in which the interested person is a party or for the application at his request of pre-contractual measures.

Categories of personal data

  • Identifications: name and surname, official identification number (DNI, passport, NIE, ...), email, telephone number, geolocation (if accepted by the signatory)

Who provides you with your data?

  • The person responsible for treatment.

Who is the data subject of the personal data?

  • Natural persons signing an electronic document  using the VIDsigner Remote service.

Deputy treatment manager

  • MICROSOFT

Data Communications

  • The communication of personal data to third parties is not foreseen, except in cases established by a legal obligation..

International data transfers

  • No transfers are made outside the EU.

Deletion period

  • The data provided will be kept as long as necessary to provide the customer service and, in any case, to determine the possible responsibilities that may arise from the processing of the data.

Security Measures

  • The security measures implemented correspond to those provided for in the National Security Scheme (Royal Decree 311/2022, of May 3, which regulates the National Security Scheme). The security measures are determined based on the level of security required by the processing and the type of data and are described in the documents that make up the Information Security Policy.

3. VIDsigner Centralized

Purpose

  • Collection and use of personal data of the signatory of a document for the provision of the VIDsigner Centralized service intended for signing documents through an APP from their Smartphone/tablet devices or by accessing through a web page through a registration system. centralization of keys and digital certificates that delegates the management of signatures to VID as the service provider.

Responsible Entity

  • ----

Legitimation

  • Legitimation: Based on the fulfillment and execution of a pre-contractual or contractual relationship with clients in the context of contracting our products and services.
    • RGPD: 6.1.a) the interested party gave his consent to the processing of his personal data for one or more specific purposes.
    • RGPD: 6.1.b) Treatment necessary for the execution of a contract in which the interested person is a party or for the application at his request of pre-contractual measures.

Categories of personal data

  • Identifications: name and surname, official identification number (DNI, passport, NIE, ...), email, telephone number,

Who provides you with your data?

  • The person responsible for treatment.

Who is the data subject of the personal data?

  • Natural persons signing an electronic document using the VIDsigner Centralized service.

Deputy treatment manager

  • MICROSOFT

Data Communications

  • The communication of personal data to third parties is not foreseen, except in cases established by a legal obligation..

International data transfers

  • No transfers are made outside the EU.

Deletion period

  • The data provided will be kept as long as necessary to provide the customer service and, in any case, to determine the possible responsibilities that may arise from the processing of the data.

Security Measures

  • The security measures implemented correspond to those provided for in the National Security Scheme (Royal Decree 311/2022, of May 3, which regulates the National Security Scheme). The security measures are determined based on the level of security required by the processing and the type of data and are described in the documents that make up the Information Security Policy.

4. VIDsigner signs with your ID

Purpose

  • Collection and use of personal data of the signatory of a document for the provision of the VIDsigner NFC or DNIe service that allows local signing taking advantage of the new connectivity functions of DNIe 3.0 or a smart card with equivalent capabilities to allow the generation of qualified signatures from a smartphone through NFC technology.

Responsible Entity

  • ----

Legitimation

  • Legitimation: Based on the fulfillment and execution of a pre-contractual or contractual relationship with clients in the context of contracting our products and services.
    • RGPD: 6.1.a) the interested party gave his consent to the processing of his personal data for one or more specific purposes.
    • RGPD: 6.1.b) Treatment necessary for the execution of a contract in which the interested person is a party or for the application at his request of pre-contractual measures.

Categories of personal data

  • Identification: name and surname, official identification number (DNI, passport, NIE, ...), email.

Who provides you with your data?

  • The person responsible for treatment.

Who is the data subject of the personal data?

  • Natural persons signing an electronic document  using the VIDsigner DNIe service.

Deputy treatment manager

  • MICROSOFT

Data Communications

  • The communication of personal data to third parties is not foreseen, except in cases established by a legal obligation..

International data transfers

  • No transfers are made outside the EU.

Deletion period

  • The data provided will be kept as long as necessary to provide the customer service and, in any case, to determine the possible responsibilities that may arise from the processing of the data.

Security Measures

  • The security measures implemented correspond to those provided for in the National Security Scheme (Royal Decree 311/2022, of May 3, which regulates the National Security Scheme). The security measures are determined based on the level of security required by the processing and the type of data and are described in the documents that make up the Information Security Policy.

5. VIDsigner Stamp

Purpose

  • Collection and use of personal data of the signer of a document for the provision of the VIDsigner Stamp automated signature service that allows the signing of documents in non-face-to-face environments in a completely unassisted manner based on a digital certificate hosted and guarded remotely.

Responsible Entity

  • ----

Legitimation

  • Legitimation: Based on the fulfillment and execution of a pre-contractual or contractual relationship with clients in the context of contracting our products and services.
    • RGPD: 6.1.b) Treatment necessary for the execution of a contract in which the interested person is a party or for the application a this request of pre-contractual measures.

Categories of personal data

  • Identification: name and surname, official identification number (DNI, passport, NIE, ...), email.

Who provides you with your data?

  • The person responsible for treatment.

Who is the data subject of the personal data?

  • Natural persons signing an electronic document using the VIDsigner Stamp service

Deputy treatment manager

  • MICROSOFT

Data Communications

  • The communication of personal data to third parties is not foreseen, except in cases established by a legal obligation..

International data transfers

  • No transfers are made outside the EU.

Deletion period

  • The data provided will be kept as long as necessary to provide the customer service and, in any case, to determine the possible responsibilities that may arise from the processing of the data.

Security Measures

  • The security measures implemented correspond to those provided for in the National Security Scheme (Royal Decree 311/2022, of May 3, which regulates the National Security Scheme). The security measures are determined based on the level of security required by the processing and the type of data and are described in the documents that make up the Information Security Policy.

6. Pimefactura

Purpose

  • Collection and use of personal data for the provision of the electronic invoice service.

Responsible Entity

  • ----

Legitimation

  • Legitimation: Based on the fulfillment and execution of a pre-contractual or contractual relationship with clients in the context of contracting our products and services.
    • RGPD: 6.1.b) Treatment necessary for the execution of a contract in which the interested person is a party or for the application a this request of pre-contractual measures.

Categories of personal data

  • Identification: name and surname, official identification number (DNI, passport, NIE, ...), email, address.

Who provides you with your data?

  • The person responsible for treatment.

Who is the data subject of the personal data?

  • Individuals who issue electronic invoices using the PIMEFACTURA service.

Deputy treatment manager

  • MICROSOFT

Data Communications

  • The communication of personal data to third parties is not foreseen, except in cases established by a legal obligation..

International data transfers

  • No transfers are made outside the EU.

Deletion period

  • The data provided will be kept as long as necessary to provide the customer service and, in any case, to determine the possible responsibilities that may arise from the processing of the data.

Security Measures

  • The security measures implemented correspond to those provided for in the National Security Scheme (Royal Decree 311/2022, of May 3, which regulates the National Security Scheme). The security measures are determined based on the level of security required by the processing and the type of data and are described in the documents that make up the Information Security Policy.