7 key steps for a successful digitization with VIDsigner digital signature

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Undoubtedly, Internet and new technologies are transforming everything in their path and redefining both society and the business models of most economic sectors.

McKinsey global survey of digital strategy shows that, in key areas of different business models, the overall adoption of digital technologies by companies had accelerated between three and seven years in a matter of months. And at companies with the strongest technology endowments, respondents say they are operating at an even faster pace.

In this digital age, innovation arises in all business areas:  health , public administrations, human resources, finance, logistics, sales , real estate , legal , education , etc. And entrepreneurs, CEOs , managers and leaders are facing significant digital transformation challenges.

Minimizing reliance on paper is one way to start implementing digitization in the workplace, and it doesn't have to represent a huge collective change or investment in high-cost technology. In fact, it is an acceptable transformation through elements that speed up this change, such as the use of digital signatures .  

Thanks to VIDsigner , the signing process can be integrated into the dynamics of any pre-existing process and does not affect the usual workflow, but rather improves it. In this sense, digital signatures become a key instrument to improve productivity and eliminate the need for paper, travel and physical archives.

Types of VIDsigner electronic signatures adapted to different processes:

digitization with digital signature VIDsigner

Benefits of implementing VIDsigner digital signatures

  • More security: A confidential document that has been printed can be easily lost and manipulated. On the other hand, the digitalization of files gives a superior control over the custody of the document and a complete auditing of its life cycle.
  • Cost savings: The elimination of paper in the company represents savings that impact on: costs of consumables, printer administration, energy, productivity and physical storing.
  • Efficiency: Improves productivity in the work environment and in relationships with clients, who only have to receive the document electronically and sign it from their multiple devices, be it the computer, laptop, tablet or smartphone, and from anywhere.
  • Sustainability: The use of paper entails greater energy consumption. Through the digitization of processes, C02 is reduced, which contributes to improving the environment.
  • Removal of physical files.
  • Automation: Reduction of human errors, such as duplication or alteration of the document itself.
  • Improved communication with customers: thanks to personalization and real-time access to data, the expectations of customers improve, as well as leads, retention and loyalty.
  • Tool adapted to multiple work arrangements.

We recommend these 7 steps for the digitization of your company

  1. Situation analysis: understand which business environments we will serve first and how we will measure them.
  2. Planning: In order to be able to assess progress during the process, it is very important to set goals. This will allow us to understand which business environments we will serve first and how we will measure them.
  3. Designate the team: designate the leaders in the implementation of the steps and objectives of the project, as well as knowing how to transmit the information to each department.
  4. Fine-tune the solution: Go through the list of software programs that the organization currently uses. This makes it possible to identify the products that are currently in use and the elements that need automation and an electronic signature.
  5. Training: The goal is not for everyone involved to be aware of how to improve the business, but for users to become familiar with the concepts and objectives before deploying the solution.
  6. Implementation: communicate clearly, concisely and frequently. There needs to be a well-defined timeline for the transition, and a pre-trained team ready to help as needed.
  7. Measurement: Here we will also return to the KPIs that we defined in the planning phase and we will make comparisons once the solution has been implemented.

The electronic signature can be integrated into this process quickly, easily and securely.

VIDsigner  connected with +150 easy, secure and versatile software solutions

Cases of use of VIDsigner electronic signatures

digitization with digital signature VIDsigner

The digitization of processes plays a very important role in this path.  That’s why we have created a document where we mention all the steps businesses can take to reduce their reliance on paper. With VIDsigner electronic signatures, we help you overcome this challenge and digitalize all your processes.

Validated ID Team