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Working from home with digital signatures

Working from home with digital signatures

Working remotely is a hot topic currently, though unfortunately not for the positive reasons we’d wish for. Teams and organizations are reinventing themselves in the era of corona-cancellations, forcing their processes to go even more digital and finding alternative solutions to make the most out of their investments.

As a digital signature service provider, we hope that one positive outcome to come from this unfortunate situation will be improved levels of trust from organisations in supporting their employees to embrace remote working and remote infrastructures. Today’s technology helps make remote working possible for many companies, and we’ve been helping for the last 8 years many organizations so that their transition could be seamless. So, here are our top tips:

  1. Keep communication lines open and active to ensure a free flow of information.
  2. Use structure to help manage expectations: stick to schedules, have regular catch-ups, collect feedback and regularly evaluate the output.
  3. Benefit from technology to make remote work go smoothly.

A great report about the state of remote work done by Buffer and AngelList including over 3,500 remote workers from around the world, remarks a few stats that you should know if you are managing a team:

  • The biggest benefit of working remotely is FLEXIBILITY.
  • The biggest struggle: collaboration and communication, and loneliness.

Communicating with colleagues is crucial, which is why remote services are in high demand. Anyone who collaborates with colleagues in different locations has probably used documents shared over the internet.

Truth is working remotely doesn’t have to be a gigantic test. Deals can be signed and documents can be shared with no dependency from where we are using i. e. emails and remote signature, although for legal security reasons obviously, using a Trust Service Provider for digital signed agreements it’s the best way to protect our companies.

As part of their digital transformation, many sectors such as Healthcare, Public Administration, Human Resources, Banking and Insurances, or Sales, have turned to e-signatures to facilitate document approvals like informed consents, contracts, payrolls, onboarding or citizen processes, among others. 

Remote digital signatures may help your team to work smoothly thanks to its 3 key benefits:

| Agility: The remote signature allows organizations to automate a secure evidence collection system for the online signature process while guaranteeing full security thanks to the double validation via email and OTP (One Time Password) which the customers receive on their chosen device. 

| Adapted to the employees and the final client: The signature process gets simplified for the group’s employees by integrating it into their usual work process. For the final customer, the signing process turns into simply carrying out a few clicks on their chosen device (PC, tablet or smartphone).

| Effectiveness: You don’t have to interrupt processes that normally require a handwritten signature.

Globally, due to the coronavirus, everyone is compelled to rethink organizations and this could be an opportunity for all of us to collaborate and improve our processes. This is a  challenge that forces us to switch and do the majority of our work digitally. 

Electronic signatures like the one that VIDsigner provides, ensure speed in online services as well as security and adaptability on any given platform. If you are evaluating electronic signature solutions for the implementation in your company, we recommend you to consider the following 5 steps when making a decision.

For those getting started on the flexible working journey, here’s an overview of some tools that may help the collaboration among colleagues:

When digitizing processes, efficiency is needed – no matter where the employees are. The integration with an electronic signature service like VIDsigner enables the adaptation to any platform that your organization is using in a quick and secure way. Thus, your team and clients can conveniently sign and send documents from wherever they are.

Working remotely can also become an opportunity for boosting participation and collaboration in our team organization through new channels, encouraging a new way of communication, and more innovation. When you work from home, you can wait for assignments or take responsibility and go after your goals. It’s a huge advantage of all the time saved in commutes and meetings. Working remote forces to share more and aim for planning a better agenda. With the appropriate learnings and good leadership, we can help our team and clients for this future-readiness. It’s a good time to promote and share best practices. Real work happens online.

Conclusion: Building an innovative organization should include remote work and this may become the new normal. At Validated ID, we secure over 5 million digital signatures every year. We believe that, with the right tools, every organization can turn around and achieve an opportunity to grow.

  • We host monthly webinars for UK (English), Germany (Deutsch), France (French), and Spain (Spanish). If you’d like more information, you can sign up to attend or drop us an email here.
  • If you’d like some personalized help around using remote signature, we’re happy to schedule a call with you. Click here to schedule a time.

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